Whether you’re hoping to surprise the love of your life with a vow renewal ceremony to mark a big anniversary or you’re treating a special couple with the romantic gesture, there are some things you’ll need to consider to pull off such a big undertaking on the down low. When having the element of surprise is half the fun, you’ll need to pay attention to the little details while making certain no one tips off the honoree or honorees.
Here are some details you’ll want to attend to as early in the planning as possible:
- The date and location: These two particular items go hand-in-hand whether you’re planning a ceremony in the couple’s backyard or one on an exotic island in the South Pacific. Without the date, you can’t book the venue. If possible, consider hosting the ceremony on or close to the couple’s actual anniversary. This proximity can help you with your “cover story,” but we’ll get more into that later.
- The ceremony details: Be sure to answer questions like what type of ceremony should be held, who will officiate and how the sequence of events will play out as early as possible. Also be sure to start considering the post-ceremony reception as early as you can. Keep in mind, the ceremony and reception don’t have to be as elaborate as an actual wedding.
- The guest list: This is an incredibly important detail you won’t want to leave on the backburner for long. Even if you plan on hosting the ceremony close to the couple’s home, people will need advance notice to be able to attend. This can be especially so if the location requires travel. Be sure to let guests know about the surprise factor involved. And, don’t feel overwhelmed by planning a huge guest list. Some of the most memorable renewal ceremonies only involve close family and a few dear friends.
- The cover story: Once you have the where, when, who, how and after party planned, you’re going to need to be able to get your couple to the location, dressed appropriately. This is where a cover story comes in. For renewals that take place close to anniversary dates, the cover can be simple. “We’re taking you out to a fancy dinner to celebrate,” will suffice for a ceremony close to home. “We all chipped in for a romantic trip to (insert your dream location here) for your anniversary,” can work wonders for a ceremony that involves travel. Just be sure your story is believable.
Planning a vow renewal ceremony for your love or a couple that’s dear can take a lot of forethought. To make it easier when it comes to ironing out those little details, consider bringing in our anniversary travel experts early in the planning. Our pros can help with everything from travel arrangements to booking a venue for the party.