8 Tips For A Successful Destination Wedding Planning Trip

8 Tips For A Successful Destination Wedding Planning Trip

destination wedding


8 Tips for a Successful Destination Wedding Planning Trip 

Planning a destination wedding can seem overwhelming. There are so many factors to consider including travel, venues, vendors, guest lists, and more! We’re here to help you with 8 tips for a successful destination wedding planning trip…

Go early in the week

While a long weekend may sound nice, the hotels are too busy with weddings that are taking place onsite to meet with you. The best days to meet with hotel wedding coordinators are Monday, Tuesday, and Wednesday. 


Make appointments

One of the most common mistakes we see people make is thinking they can just show up at a hotel and ask for a tour or meet with the wedding coordinator. You won’t get through the front gate if your name isn’t on the list. 


Hire a guide who knows the area

Google maps can get you from point A to point B, but it doesn’t have a relationship with the hotels or know the best people to schedule your appointments with. We always schedule our clients with a local guide to not only drive them for their tour but to provide them with local insights they can’t get anywhere else. 


Take notes and photos!

Once you’ve toured a handful of hotels, they will all start to run together. Take tons of photos and notes during your visit so you’ll be able to compare them all when you get home. 


Tour the wedding venues, and their backup venues

One of the best things about a destination wedding is getting married on the beach! But in the event the weather doesn’t cooperate on your big day, you’ll want to make sure they have an indoor venue you’ll enjoy as well. 


Book your wedding date

Hotel wedding dates are always first come, first serve. So if you do find a hotel that you love during your stay, book your wedding date before someone else takes it. 


Don’t book your rooms

What you don’t know can cost you thousands! It’s always better to use an experienced wedding travel agent to manage the logistics for your destination wedding. They can ensure that your group contract doesn’t have any hidden surprises, and manage the flights, hotel, transfers, and trip insurance for you and your guests. 


Go 12 to 18 months before your wedding date

The most popular dates fill up quickly. This will give you enough time to get the hotel that you want without having to feel pressured to book the first thing you see. 



Ready to get started planning your destination wedding?

Schedule a free consultation today! 

Check out what’s included in our Destination Wedding Planning Trips here.